COVID-19 Employee Info

The city has implemented safety protocols to mitigate the safety risk to employees, their families, and the community as a whole. As has been the case since March 2020, the City’s response to the coronavirus pandemic will adapt in accordance with positivity rates and public health guidance.

OSHA Emergency Temporary Standards - Policy suspended due to Iowa OSHA decision not to enforce Federal OSHA  ETS as of 1/9/22

• On November 4, 2021 the Occupational Health and Safety Administration (OSHA) issued emergency temporary standards (ETS) requiring certain employers to ensure all employees are either fully vaccinated or provide weekly negative tests and require face coverings while working. In order to comply with this standard, the City of Urbandale is implementing a new COVID-19 Vaccination, Testing and Face Covering Policy effective December 29, 2021. 

• All employees are required to submit a declaration of vaccination status and proof of vaccination (if applicable) to hr@urbandale.org by January 5, 2022.

• Employees that choose to be unvaccinated must submit proof of a negative COVID-19 test before reporting for your first work shift on or after January 9th, 2022 and then at least weekly thereafter.

• Employees that believe they qualify for a reasonable accommodation for medical or sincerely held religious reasons should submit a request form to hr@urbandale.org as soon as possible. 

Medical/Disability Reasonable Accommodation Request Form

Religious Reasonable Accommodation Request Form

• Information on penalties for false statements and records and workers rights is provided by OSHA. 

Employee Workplace Requirements – current status High (red) as of August 23rd, 2021

• The COVID-19 Vaccination, Testing and Face Covering policy requires unvaccinated employees that don't have an approved accommodation to wear face coverings while at work. However it is important to note that all staff regardless of vaccination status are required to wear face coverings while in common areas inside of city buildings and vehicles so long as the Mayor's Emergency Proclamation remains in effect. UPDATED 12/22/2021

• Social distancing should be maintained in meeting rooms with the utilization of WebEx for virtual meetings, if necessary.

• At this time, we are not imposing any travel restrictions. However, it is recommended to follow CDC guidance if attending large public gatherings where safety measures may not be imposed.

• All City facilities remain open to the public.

Employee Health Screening

• All exposures and positive test results must be reported to the HR department. Failure to do so is a violation of the City's safety policies and may result in disciplinary action, up to and including termination. 

• Although Emergency Paid Sick Leave (EPSL) under the Families First Coronavirus Response Act (FFCRA) expired on December 31, 2020, the City of Urbandale continues to offer COVID Recovery Leave for full-time and permanent part-time employees that are vaccinated (or have an approved exemption) for their own breakthrough infections only during their CDC isolation period. Proof of vaccination and positive test results are required to be eligible.

• Employees should continue to follow public health guidance to protect themselves and others from the virus. That includes getting tested if you are sick or exposed, washing hands often, avoiding crowds and staying home when sick.  

• Employees should refer to the Employee Health Screening Form for guidance about quarantine/isolation procedures related to exposures/illnesses. UPDATED 1/3/2022

• Employees in the Fire/EMS department should refer to the CDC's updated guidance for healthcare personnel. UPDATED 1/3/2022

Refer to the CDC’s data tracker for Polk County, Iowa for more information about the latest transmission rates which will be used to drive many internal policies and procedures. Please contact Erin Freeman, HR Director, at 515-331-6707 with questions or concerns.

Testing

According to the Iowa Department of Public Health (IDPH) recently launched testing locator map at coronavirus.iowa.gov to help Iowans find testing near them by entering a city or zip code. The map includes all Test Iowa test kit pick-up sites, and locations across the state where in-person testing is available. The tool also includes an overview of the types of tests offered and associated costs. The testing locator will be updated regularly as more locations are submitted by providers. To provide more timely results to symptomatic Iowans, seven Test Iowa pick-up sites will also provide same day delivery to the State Hygienic Lab (SHL). This change is being made to expedite test processing. Samples dropped off Monday-Friday at the sites listed will be collected and delivered daily to the SHL by a contracted courier service. The nearest Test Iowa pick-up and drop-off site with same day delivery to SHL is at Polk County Public Health: 1907 Carpenter Avenue, Des Moines. Please visit testiowa.com for details. Test results will be sent by email and should be available within 24 hours of the lab receiving an activated test kit. Hours and drop-off times vary by site. Review sites drop off hours on the Test Iowa website to ensure same day delivery to SHL. Increased demand for testing is putting additional strain on health care clinics and emergency rooms. To ensure that Iowa’s health care resources are available for those who need care, IDPH recommends that Iowans consider the following testing options based on their circumstances:

  • Iowans with mild symptoms consistent with COVID-19 or those who have been exposed to a COVID positive individual should seek testing in a health care setting or use Test Iowa at home.
  • Iowans seeking testing for travel or other proactive purposes should purchase a home test kit from a retailer or pharmacy, or schedule an appointment at a local pharmacy.
  • Individuals experiencing severe symptoms or those who are at high risk of serious illness should seek should seek medical care.

Vaccinations

The CDC recommends the COVID-19 vaccination for ages 5 and older as described below.

Pfizer-BioNTech [ 1 ]

Moderna [ 1 ]

Johnson & Johnson’s Janssen [ 1 ]

Ages Recommended
5+ years old

Ages Recommended
18+ years old

Ages Recommended
18+ years old

Primary Series
2 doses
Given 3 weeks (21 days) apart [ 2 ]

Primary Series
2 doses
Given 4 weeks (28 days) apart [ 2 ]

Primary Series
1 dose

Booster Dose
Everyone ages 16 years and older is eligible at least 6 months after the last dose in their primary series. For people ages 18 years and older, any of the three COVID-19 vaccines can be used for the booster dose. Teens 16-17 years old can only get a Pfizer-BioNTech COVID-19 vaccine booster.

Booster Dose
Everyone ages 18 years and older is eligible at least 6 months after the last dose in their primary series. Any of the three COVID-19 vaccines can be used for the booster dose.

Booster Dose
At least 2 months after the first dose for all people ages 18 years and older. Any of the three COVID-19 vaccines can be used for the booster dose.

When Fully Vaccinated
2 weeks after 2nd dose

When Fully Vaccinated
2 weeks after 2nd dose

When Fully Vaccinated
2 weeks after 1st dose

For more information about the COVID-19 vaccine please visit the CDC website. UPDATED 12/27/2021